New to GCPS

Additional Information

  • These additional documents will help us place your child correctly.

    • Withdrawal forms from previous school.
    • Transcript or report card from previous school.
    • Discipline record from the previous school or a document from the previous school stating the following: “Student has no discipline record.”
    • Individual Education Plan (IEP) - Required if your child received services through special education.
    • ESOL Students (Speakers of Other Languages) – International Center Documentation and ESOL Documentation. If you don’t have this documentation, please call The International Newcomer Center at 678-985-5200 to set up an appointment for your child to be tested.
    • Gifted Students: Gifted Eligibility Report. Students coming from out of state must be tested.
    • If divorced or separated, legal documentation showing registering parent as primary care giver.
    • Temporary Guardianship: A Letter of Guardianship is required for registration, if the enrolling adult is not the birth parent. Contact Gwinnett County Probate Court (770- 822-8350) to obtain guardianship information. The court is located at 75 Langley Dr. in Lawrenceville.
    • Registering parent’s Photo ID.
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  • Enrollment Forms

    K-12 Enrollment Form

    Change of Status - Enrollment Form

  • Health Records

    The following health records are required for a new student's registration. Both records MUST be on the Georgia Forms. These forms may be obtained from the Gwinnett County Health Department or your own physician.

    • Georgia Immunization. (Shot records) (Form 3231)
    • Dental, Vision, and Hearing Certification. (Form 3300)

    Parents may obtain these vaccines and updated certificates at the local health department or health care provider.

    Please visit our Clinic page to view 2020-2021 Immunization Information, including specific grade level requirements.

    Immunization forms are not sent automatically by the physician or health center.

  • Proof of Age

    Documents that verify Proof of age

    • a birth certificate
    • passport
    • adoption record
    • official school transcript
    • official immigration documentation.

  • Proof of Residency

    Proof of residency must show current address along with parent or legal guardian's name. Documents accepted that verifies Proof of Residency requirement includes:

    • a copy of a deed/contract/lease agreement
    • settlement statement accompanied by at least one utility bill (gas, water, electric, NOT phone)

    If you do not currently own, rent, or lease your place of residence, a notarized Residency Affidavit is required. 

  • Social Security Number

    State law requires that schools ask for this number at the time of enrollment. Students will be enrolled, even if the number is not provided; however, parents will be asked to sign a waiver.

    A Social Security Number is required to receive the HOPE Scholarship.

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Withdrawal Process

  • Due to COVID-19 school closures, the withdrawal process for Gwinnett County Public Schools has changed.  

    Students withdrawing from Shiloh Middle School are those who leave the school and enroll in a new school during the same school year.  

    Downloading and Submitting Online Withdrawal Form

    If using a browser (Chrome, Safari, Firefox) other than Internet Explorer (IE), in order to complete the form and submit it, you will need to do the following steps:

    1. Click here to download/save the form to your device.

    2.  Open the downloaded form with an Adobe application.

    3.  Fill out the form.

    4.  Click the submit button at the bottom of the form.

    If using Internet Explorer (IE), you will need to do the following steps:

    1.  Click here to access the form.

    2.  Fill out the form.

    3.  Click on the submit button at the bottom of the form.

     

    Withdrawal Completion Process

    1. Parents will complete and submit the withdrawal form by following the directions above.

    2. Upon completion of the withdrawal form by the parent, the school will review the form and contact the parent, if needed, for any missing information. 

    3. The school will contact the parent to set up a virtual meeting to verify the identity of the withdrawing parent. If parents have not been contacted after 24 hours of completing the online form, please call the school at 770-972-3224 to verify the school received the submitted online form.

    4. After verifying the identity of the withdrawing parent, the school will email the parent prior to sending the completed withdrawal form. This initial email will provide parents with directions on how to open an encrypted PDF message sent by Gwinnett County Public Schools (GCPS).

    5. The school will finalize the withdrawal process by securely emailing the encrypted withdrawal form.

    6. An Enrollment Verification Form will also be included in this email. This form should be completed by the student’s new school and faxed back to Snellville Middle School to complete the process.